More than Just Ticketing

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FOR SALE OR CLOSING DOWN SOON!

Flexible Online Registration, Vehicle Curation & Ticketing

Show, Festival, Parade & CLUB vehicle CURATION, parking management and EVENT communication in one system.

Ditch vanilla ticketing, webforms, database, spreadsheets and email software. Simplify the technology stack for the booking and communication process.

Our cloud-based software platform helps you put on a great event without getting swamped in webform data or generic ticketing and email systems, spreadsheets, print and postal processes. It helps you process hundreds, or even thousands, of registrations and select the vehicles you want to attend and park them where you need them with a minimum of fuss. Build a booking history that you can use to keep your entry list interesting, whilst inviting outstanding vehicles back again.

Testimonial, Kop Hill Climb

"Dealing with hundreds (now 1200+) of registrations was never an easy task but so much easier now with our new entrants registration system.

- Entrants Team Leader, Entrants/Car Clubs."

Testimonial, SCYP Charity Sprint

"The online registration software provided us with a comprehensive tool to manage entries for Oakamoor Hill Climb and the SCYP Sprint, and their support has been second to none." - David & Lucy Leigh, Organisers.

CURATE expressions of interest AND take 'Ticketed' bookingS

CURATE your EXHIBITOR list

Ask for expressions of interest for an event without committing to accepting a paid booking
Issue time-limited invites for known good entries to enter and pay up front with no staff input needed.
Select your entry list based on past and similar entries for comparison, using submitted text and photo
Put possible entries on wait and reserve lists to bring forward as needed before the event or on the day.
Setup sub events for vehicle types, age and classification.

immediate booking for general display and parking

Use the hands-off booking process for generic display vehicles enabling you to build cash income immediately
Clubs, exhibitors and sponsors can manage their own entries directly based on agreed entry criteria and pitch location
Book in sponsor, exhibitor, service and support staff giving every vehicle the paperwork they need to access the event
Sell add-on spectator tickets as vehicle entrants book
Public parking areas can be set up with preset capacities and directions to the main event printed on tickets.

FLexibility, adaptability, VALUE and Support is key

you want to run an event, not read a manual!

As our customers say; "support has been both prompt and effective" and "their support has been second to none". It's really important that you get a useful response quickly, especially close to the date of your event.

We're confident that most scenarios you present for help with would have been handled before with the software platform already able to accommodate your needs. In the rare cases that new code will need to be written we'll get that done as fast as possible and offer a work around in the meantime.

You also get the benefit of our own experience running and taking part in motoring events, with guidance on booking and ticketing strategies, paddock layouts, driver sign-on and suggestions for best practice with outbound communication prior to the event.

It's not just about the software, we love the sector we work in and love to help our customers make the most of our experience which will ensure you put on the best possible event.

Locations, Zones, Pitches

Define vehicle parking locations

Create named display pitches and spectator parking zones to book vehicles into
Clubs, traders and sponsors can request pitches at your event.
Define what zones are for and how many vehicles of which type and age they can hold
Delegate zone management to your staff or club and sponsor/trader contacts
Restrict zones to 'internal' use only for staff, officials, traders and support vehicles
Automated emails to zone contacts when bookings are made or capacity is reached
Create generic zone level passes when individual vehicle bookings aren't required.
Communicate zone restrictions and transport instructions on passes and email communications.

Fully branded, Active Templates for Passes/TICKETS & Emails

Branded Documents and emails

Apply your own event or club branding to emails and passes/tickets, on your own or our subdomain with SSL support
Use the active templating system to create paddock passes/tickets and emails to your design and requirements
Generate bold, branded passes to present digitally or as home-printed paper to aid gate steward's control and parking tasks
Apply QR and bar codes for customers to scan to get details of vehicles and stewards to verify entry tickets via a mobile phone app.

ACTIVE TEMPLATES explained

Create mail-merged emails to communicate booking status, joining instructions, weather reports and traffic updates to entrants
Design paddock passes using data fields from your event records including parking location and colour schemes
Write custom logic into both email and paddock pass templates to output detail on emails and passes on a per-entry basis
Use a master template or child templates per vehicle type and event or child event

PROFESSIONAL Motoring FEstival event management SOFTWARE

TESTIMONIAL, BROMYARD SPEED FESTIVAL

"Bromyard Speed Festival implemented [this system] in 2016 in preparation for our 2017 event. It has saved time and improved the accuracy of our registrations and will be important to us for years to come. Implementation was straightforward and, when needed, the support has been both prompt and effective. Happy to recommend the system for use in similar circumstances." - Tony Burt, Director.

some of the ADMINistrator features...

Full training on the system is included as well as pre-event support
Take payment by card, PayPal, or mark bookings as cash or 'comp'
Setup parent / child events to handle vehicle types and time slots
Live feed of confirmed entries to plugin to your web site
Live feeds for stewards, commentators and other staff
Batch process bookings based on status and search results
Allocate run, competition or parade numbers in bulk
Generate listings for gate and paddock stewards
Barcode validation of tickets, QR code vehicle lookup for spectators
Export CSV files for merging into commentator notes or Excel
DVLA connection to validate a vehicles age, tax and MOT status
Database for partners, sponsors, exhibitors and staff details.
Consulting on event setup, gate management and sign-on
Additional digital services like email, website & spectator ticketing
Print services for event plates, run numbers and steward listings.

some of the participant features...

Dashboard showing pitches, vehicles, drivers and booking history
Easy to use booking process with descriptions of each event
Online Paypal or card payment for events
See bookings on your pitch, great for clubs and sponsors etc
Add multiple vehicles and drivers/riders to your account
Control the vehicle type and year eligibility on your pitches
Get notified of new bookings and warnings when pitches fill up
Set contact details and restrictions or parking info for each pitch
Print formatted lists of bookings on your pitches
Print your own bar and QR coded paddock passes
Mobile friendly booking system, go paperless!
Create Teams of vehicles, drivers and parking zones
Upload vehicle descriptions and photos
Complete recorded booking history at the event
Book in other owners vehicles, great for club admins and sponsors.